Privacy Policy

PRIVACY POLICY

Provision Analytics Partners, LLC (“Provision Analytics” or “we”) is committed to safeguarding personal privacy and protecting the personal data of our employees, clients, suppliers and other entities with which we conduct business. Provision Analytics’ Privacy Policy (the “Privacy Policy”) describes how we gather and process personal information and provides a clear understanding of how data (or “personal data”) is controlled and secured, and the rights of each person in relation to their personal information.

Personal data and confidential information are key assets for Provision Analytics, and for its clients and suppliers. Provision Analytics is committed to ensuring the security and protection of personal information and is also committed to maintaining compliance and consistency in the approach to data protection.

Provision Analytics complies with all regulatory requirements and any other legislation regarding data protection in the countries that we conduct business.

WHO THIS POLICY APPLIES TO

This Privacy Policy applies to individuals that are or were representatives of Provision Analytics’ clients or suppliers, employees or former employees of Provision Analytics, candidates for a job within the organization, students, trainees, and any other individual that is or was a partner or associate of Provision Analytics.

PERSONAL INFORMATION WE COLLECT

Provision Analytics does not collect and process personal data without consent, except when the information is necessary due to a contractual or legal obligation or when Provision Analytics has a legitimate interest in collecting the information to accomplish its management consulting activities. Thus, we may collect data from you if:

• You are a prospective client, existing client or supplier of Provision Analytics;
• You work or have worked for a client or supplier of Provision Analytics;
• You are an employee, partner or associate of Provision Analytics;
• You are candidate for a job position within Provision Analytics, or a prospective partner or associate of Provision Analytics;
• You work for a company to whom Provision Analytics wants to advertise or market its services or events.

Provision Analytics may use methods to collect information, including but not limited to, in-person communications, communication by phone, email, letter or notice, other paper-based communication methods, etc. Our primary means of obtaining personal data is directly from the person. Data that is not collected directly from the person may be obtained through:

• Your employer in connection with work that relates to us;
• Third parties we work closely with, such as personal contacts, trustees, business partners, subcontractors, or analytics and public information providers;
• Government bodies;
• Websites or other applications and platforms operated by Provision Analytics that are utilized by the individual too.

We collect basic information that identifies each person as an individual and the company the person represents, such as:

Business contacts of clients or suppliers: 

• full name;
• the name of the company you represent;
• your job function and department;
• business address;
• business email;
• private email;
• business telephone and mobile phone;
• month and day of your birth;
• information to fulfill legal or contractual obligations.

Employees, job candidates, students, trainees, associates and partners:

• All information necessary to complete the contractual obligation as a partner or associate of Provision Analytics, as well as all personal data necessary to complete the employment agreement.

Provision Analytics may also store the IP addresses of clients who access Provision Analytics’ website and other platforms. Also, we store the navigation data from internal users for audit purposes, including URLs, date/time and browsing time, application type and protocols such as HTTP and FTP.

HOW WE USE PERSONAL DATA

Provision Analytics does not use personal data without first obtaining the consent of its owner. Exceptions to this rule may occur if: (i) we are obliged by law; (ii) it is necessary to completing a contractual obligation or to defending our rights; or (iii) it is necessary to exercising Provision Analytics’ legitimate interest in processing your data to provide our services to you.

Provision Analytics does not disseminate, sell or commercialize personal information to any third parties, or in any way identify the individual owner of personal information. 

Regarding business contacts, the processing of personal data is done for the purpose of delivering and providing management consulting services, or to accept services from the suppliers the individual represents. Personal data may also be processed to make available relevant content to the owner of the information, such as:

• Newsletters;
• Event-related materials—invites, reminders and thank you notes;
• Event materials produced by Provision Analytics;
• Client feedback surveys.

Regarding Provision Analytics professionals (employee, associate, partner, ex-employee, ex-associate or ex-partner) their data are stored and is subject to processing for the purpose of managing the employment relationship, contractual obligation or due legal obligation in accordance with Provision Analytics’ internal policies and/or local legislation.

Candidates for jobs at Provision Analytics, as well as students and trainees engaged for the purposes of recruitment, may also have their data, such as, but not limited to resumes, profile, collected and stored by Provision Analytics to enable communications, interviews and offers of employment. Provision Analytics will not store this information for any longer than two years from the date of the initial interview or receipt of the job application, whichever occurs later.

UPDATES AND COMMUNICATIONS

You can opt out of receiving marketing materials or communications from us at any time by contacting us through email or indicating this preference through the “unsubscribe” link included at the end of all digital communications addressed to you.

WHO MAY RECEIVE YOUR INFORMATION

We may share personal data with Provision Analytics business partners, suppliers, and subcontractors for the delivery of a contract we enter into under normal business circumstances with you or the company you represent, with our auditors and with our legal advisors when it is necessary.

Provision Analytics may disclose or share your personal data to comply with any legal obligation, judicial or any authority’s order. 

In the event a third party receives individual personal data, Provision Analytics will maintain a nondisclosure agreement and the data will be strictly limited to the purpose agreed upon by Provision Analytics. In this situation, Provision Analytics will continue to act as controller of the information, and the third party shall act according to this Privacy Policy.

WHERE AND HOW YOUR DATA IS STORED

Provision Analytics may also process data outside the US either directly or by use of third parties contracted by us. When necessary, Provision Analytics may transfer personal data to:

• Enable Provision Analytics to provide services and fulfill its contract with an individual or a company they represent;
• Operate the business, where it is in Provision Analytics’ legitimate interests and the company has concluded there is no risk of infringement of individual rights surrounding the information.

HOW YOUR DATA IS PROTECTED

We have put in place internal procedures that restrict access to personal data except to those individuals who have a relevant business need. All individuals who have contact with personal data are subject to Provision Analytics’ confidentiality policy.

We have also implemented security measures to prevent personal data from being lost, used, altered, disclosed or accessed by unauthorized individuals.

The transmission of information via the internet is protected through best practice-based technology, and continual updates to our platform. Transmission of information through the internet is never 100% secure, but we are committed to protecting the transmission of information through all reasonable measures.

We will only retain your personal data for as long as it is necessary to complete the purpose we collected the information for, and to fulfill legal or contractual obligations.

Depending on the circumstance, we may anonymize personal data to avoid any association with an individual.

YOUR RIGHTS TO YOUR DATA

You have many rights relating to your personal information – these are:

• The right to be informed about how your personal information is being used (like this privacy policy!)
• The right to access the personal information we hold about you
• The right to request the correction of inaccurate personal information we hold about you
• The right to request that we delete your data, or stop processing it or collecting it, in some circumstances
• The right to stop direct marketing messages and to withdraw consent for other consent-based processing at any time
• The right to request that we transfer or port elements of your data either to you or another service provider
• If you want to exercise your rights, have a complaint, or just have questions, please contact us at admin@provisionanalytics.com. 

Provision Analytics will ensure your personal data is up to date and accurate. When permitted by applicable legislation, you can request the correction, updating or deletion of your personal data in part or total. In this situation, you can contact us by email at admin@provisionanalytics.com. We will make all reasonable efforts to comply with your request.

PROVISION ANALYTICS CONTACT INFORMATION

If you have any concerns or questions about this Privacy Policy, please contact admin@provisionanalytics.com.